TCV Committees
Helen Keller once said, “Alone we can do so little; together we can do so much.”
 
Our Board works with the management company to perform the essential functions of the Association. It requires the cooperation of community members to promote and execute additional community functions, such as social events, newsletters, and website content, along with member input related to financial decisions, property upkeep, and more. Community involvement makes sure your voice is heard.
 
To best facilitate Member input and involvement, we whole-heartedly encourage the concept of community committees. While the Board is ultimately responsible for the decisions in the Association, it can accept input/recommendations and grant authority and responsibility in some areas. The key is defining clear purposes and expectations for the committee and getting members involved in areas that interest them.
 
The Board is always open to input and support by members, and has developed the following outline of suggested committees, presented below. Each section includes a general description and lists some sample tasks and responsibilities. 
 
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.
 
Do you see something you that interests you?
Do you already have experience in one of these areas?
Do you have an idea for improving something?

To apply for or provide feedback for a committee, complete the Online Application Form.

Architectural Committee

Architectural Committee
 
Lead: Steve Olson
Members: Ken Hicks (Board Liaison)
See also: Architecture Committee

General description:
The Architectural Committee is responsible for reviewing all Architectural Modifications Request Form submissions and communicating the results to the management company for relay to the homeowner. This committee is also responsible for researching and developing guidelines for any architectural issues for which standards must be defined. Sample responsibilities:
  • Reports to the Board of Directors and consists of at least three homeowners 
  • Enforce the restrictions set forth in the DCCR document as well as any additional rules and regulations adopted by majority of the Association’s Board of Directors 
  • Receive, review, and approve or deny homeowner requests and plans for construction, reconstruction, remodeling, alteration, roofing or addition to any structure, building, fence, wall, drive or walkway, or exterior color change upon any lot 
  • Stop any construction in violation of the restrictions in the DCCR document 
  • Make notice to the Board of Directors of any construction that violates the restrictions 
  • Enforce building line requirements, easements and building requirements 
  • Enforce restrictions on the use of outbuildings and similar structures, animals and pets, signs, nuisances, clotheslines and garbage cans. 
  • Work to educate homeowners of the importance of complying with the restrictions
 
Note:
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Pool Committee

Pool Committee

Lead: Open
Members: Open
 
General description:
A pool committee would be in charge of the efficient running of the pool, checking vendor work and communicating with the management company, responding to janitorial or maintenance issues, etc. This could also include ensuring the pool supplies are stocked and ready to go, responding to late night alarms, educating members on the processes and rules. Sample responsibilities:
  • Promote a clean, safe, functional environment by working with the Board and management company to communicate about what is happening at the pool/amenities
  • Help make sure that only residents are using the pool in a manner that is safe and which allows all residents to enjoy the pool
  • Assist management company in vandalism prevention
  • Make recommendations to Board regarding:
    • Pool hours and season
    • Pool rules
    • Repairs, maintenance, and capital improvements
  • Submit a newsletter article each quarter, if a newsletter or website exists.
The Board developed an organizational plan for a Pool Committee:

The Pool Card Waiver Form includes all official pool rules and expectations.
 
Note:
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Fall Fest Committee

Fall Fest Committee

Lead: Shelly Beaird Wright (Board Liaison)
Members: Open
 
General description:
Text coming.
 
Note:
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.
 
 
 

Recreation / Social Committee

Recreation / Social Committee
 

Lead: Open
Members: Open
 
 
General description:
The Recreation / Social Committee is responsible for organizing and communicating any social events that occur within TCV, to which all TCV residents are invited. Sample responsibilities:
  • Reports to the Board of Directors and consists of at least two homeowners 
  • Plan, prepare, and coordinate annual events that strengthen the neighborhood and community 
  • Develop and maintain an association directory 
  • Provide and update neighborhood information on the website and/or through a newsletter  
  • In times of tragedy, provide encouragement, support, and care for homeowners and their families
  • Foster a cohesive community by organizing fun, interesting events for the entire community so neighbors can meet and socialize each other.
    Functions/Responsibilities:
  • Brainstorm ideas for association social events & plan events for the year in advance.
  • Create welcome baskets to make new homeowners feel welcomed.
  • Create an annual budget with an estimated cost for each actual event.
  • For each event, create an itemized budget to be approved by the Board of Directors before any spending takes place.
  • All activities which HOA funds go toward should be all inclusive of the community members. Examples: garage/yard sales, pot-lucks, back-to-school party, and ice cream social
 
Note:
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Communication Committee

Communication Committee
 
Lead: Open
Members: Open
 
General description:
A committee like this can work with the Board and take responsibility for formatting the administrating the social media group(s), community newsletter, and potential website updates. This committee could help with coming up with topics to promote, such as events, community changes, possible city events or things to do in Round Rock. The board still approves the final content before, but having a group effort to help with the process  allows greater input and perspectives. Sample responsibilities:
  • Keep the community informed of important community events, as well as city, state, and county items of interest to homeowners.
  • Maintain frequent contact with other committees to report current events
  • Coordinate receiving reports from other committees
  • Generate a newsletter or coordinate submission of articles on a regular basis to be established by the Board or committee based on “news-worthiness” and cost restraints. The final copy of the newsletter must be approved by the Board of Directors.
  • Update on community information related directly to the neighborhood (road closings, construction, school dates, etc.)
  • Update on pertinent information in the city (elections, changes in trash days, etc
 
Note:
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Landscape Committee

Landscape Committee
 
Lead: David Wright
Members: Open
 
General description:
The Landscape Committee works to ensure the beauty of our community's common areas. Committee members are not required to maintain the common areas themselves but are responsible making sure that whatever work is required is defined and completed in an efficient and satisfactory manner. Sample responsibilities:
  • Reports to the Board of Directors and consists of at least two homeowners 
  • Oversee the maintenance, upkeep, and improvement of the common areas and entrance monuments 
  • Manage and supervise the contract landscaper responsible for maintenance of common areas 
  • Report to the Board of Directors for action any property that is not consistently maintained in accordance with the CC&R document 
  • Work with homeowners to educate them about proper maintenance and upkeep of lawns, bushes, shrubs, plants, trees, walkways, decks and patios. 
  • Consult with the Architectural Committee on landscaping requests submitted in accordance with the architectural modification review process
 
Note:
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Budget / Finance Committee

Budget / Finance Committee
 
Lead: Open
Members: Open
 
General description:
The Budget / Finance Committee works with the Board of Directors and is responsible for supporting the Board in Association financial and bookkeeping decisions, along with providing input when developing the budget each year. Sample responsibilities:
  • Reports to the Board of Directors and consists of at least two homeowners.
  • Assist the Board and management company with the review of actions related to the Board's financial responsibilities. 
  • Work with the Board to ensure that appropriate financial reports are made available to the Board and the association members on a timely basis. 
  • Participate in the preparation, with the Board and management company, of the annual budget and present the budget to the Board for approval. 
  • Provide input related to the Association’s required annual tax statement.
  • Comply with all financial conditions and restrictions set forth in the CC&R’s
 
Note:
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Townhome Committee

Townhome Committee
 
Lead: Open
Members: Open
 
General description:
This committee is comprised solely of Townhome owners, along with a Board member liaison. The committee provides input and recommendations to the Board related to the administration of the Townhome Service Area Agreement. The committee is responsible for gathering input from the townhome owners to ensure the service area has a voice in its administration. 

Note:
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Condo Sub-Association Committee

Condo Sub-Association Committee
 
Lead: Open
Members: Open
 
General description:
This committee is comprised solely of Condo owners, along with a Board member liaison. The committee provides input and recommendations to the Board reltion to master Association decisions. The committee is responsible for gathering input from the condo owners to ensure the sub-association has a voice in general operations. 
 
Note:
Committee members can define and customize the committee’s scope and responsibilities as the committee develops.