TCV Committees

Turtle Creek Village

Committees

Helen Keller once said, “Alone we can do so little; together we can do so much.”

Our Board works with the management company to perform the essential functions of the Association. To promote and execute additional community functions, such as social events, newsletters, and website content, we need help from Association Members. The Board welcomes member input related to financial decisions, property upkeep, and more. Your participation makes sure your voice is heard.

To facilitate Member participation, the Board whole-heartedly encourages the concept of community committees. While the Board is ultimately responsible for the decisions in the Association, it can accept input/recommendations from, and grant authority and responsibility to, committees. In general, committees consist of 3 or more Members and includes a Board Member liaison. The keys to a successful committee are defining clear purposes and expectations, effective communication and cooperation with the Board, and getting members involved in areas that interest them.

Official Bylaws Text

Article V. Committees.

The Master Board is hereby authorized to establish committees to perform such tasks and to serve for such period as may be designated by a resolution adopted by a majority of the Directors present at a meeting at which a quorum is present. Each committee established by the Master Board will operate in accordance with the terms of the resolution of the Master Board designating the committee and in accordance with such rules as are adopted by the Master Board. All committees will be vested with advisory powers only and are not authorized to act on behalf of the Master Board, unless otherwise specifically authorized by the Master Board or the Dedicatory Instruments.

Apply for a Committee

To apply for or provide feedback about a committee,

the online Committee Application/Feedback Form.

Suggested Committees

The drop-down sections below provide a general description and list of sample responsibilities for several Board-suggested committees. While the Board has input, committee members ultimately define its scope and list of responsibilities.

▶️ Do you see something you that interests you?

▶️ Do you already have experience in one of these areas?

▶️ Do you have an idea for improving something?

Architectural Control Committee (ACC)

Architectural Control Committee (ACC)

Lead: Steve Olson
Members: Ken Hicks (Board Liaison)

General description:

The ACC is responsible for managing the architectural modifications process for owners who want to change the visible appearance of their property.

ACC - Committee and Process.

Sample responsibilities:

Reports to the Board of Directors and consists of at least three homeowners
Enforce the restrictions set forth in the DCCR document as well as any additional rules and regulations adopted by majority of the Association’s Board of Directors
Receive, review, and approve or deny homeowner requests and plans for construction, reconstruction, remodeling, alteration, roofing or addition to any structure, building, fence, wall, drive or walkway, or exterior color change upon any lot
Stop any construction in violation of the restrictions in the DCCR document
Make notice to the Board of Directors of any construction that violates the restrictions
Enforce building line requirements, easements and building requirements
Enforce restrictions on the use of outbuildings and similar structures, animals and pets, signs, nuisances, clotheslines and garbage cans.
Work to educate homeowners of the importance of complying with the restrictions

‼️ Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Pool Committee

Pool Committee

Lead: Open

Members: Open

General description:

A pool committee would be in charge of the efficient running of the pool, checking vendor work and communicating with the management company, responding to janitorial or maintenance issues, etc. This could also include ensuring the pool supplies are stocked and ready to go, responding to late night alarms, educating members on the processes and rules.

Sample responsibilities:

Promote a clean, safe, functional environment by working with the Board and management company to communicate about what is happening at the pool/amenities
Help make sure that only residents are using the pool in a manner that is safe and which allows all residents to enjoy the pool
Assist management company in vandalism prevention
Make recommendations to Board regarding:
- Pool hours and season
- Pool rules
- Repairs, maintenance, and capital improvements
Submit a newsletter article each quarter, if a newsletter or website exists.

The Board developed an organizational plan for a Pool Committee:

Recorded Committee description, setup, and responsibilities

The online Pool Card Waiver Form includes all official pool rules and expectations.

The Officially Recorded Turtle Creek Pool Rules should be reviewed by every Member. The rules should also be posted in the glass case in the pool area and are available when requesting a pool key card using the Pool Card Request Waiver online.

‼️ Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Fall Fest Committee

Fall Fest Committee

Lead: Shelly Beaird Wright (Board Liaison)

Members: Open

General description:

TBD.

‼️ Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Recreation / Social Committee

Recreation / Social Committee

Lead: Ashleigh O’Connor

Members: Open

General description:

The Recreation / Social Committee is responsible for organizing and communicating any social events that occur within TCV, to which all TCV residents are invited.

Sample responsibilities:

Reports to the Board of Directors and consists of at least two homeowners
Plan, prepare, and coordinate annual events that strengthen the neighborhood and community
Develop and maintain an association directory
Provide and update neighborhood information on the website and/or through a newsletter
In times of tragedy, provide encouragement, support, and care for homeowners and their families
Foster a cohesive community by organizing fun, interesting events for the entire community so neighbors can meet and socialize each other.
Functions/Responsibilities:
Brainstorm ideas for association social events & plan events for the year in advance.
Create welcome baskets to make new homeowners feel welcomed.
Create an annual budget with an estimated cost for each actual event.
For each event, create an itemized budget to be approved by the Board of Directors before any spending takes place.
All activities which HOA funds go toward should be all inclusive of the community members. Examples: garage/yard sales, pot-lucks, back-to-school party, and ice cream social

‼️ Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Communication Committee

Communication Committee

Lead: Open
Members: Open

General description:
A committee like this could work with the Board and take responsibility for formatting the administrating the social media group(s), community newsletter, and potential website updates. This committee could help with coming up with topics to promote, such as events, community changes, possible city events or things to do in Round Rock. The board still approves the final content before, but having a group effort to help with the process allows greater input and perspectives.

Sample responsibilities:

Keep the community informed of important community events, as well as city, state, and county items of interest to homeowners.
Maintain frequent contact with other committees to report current events
Coordinate receiving reports from other committees
Generate a newsletter or coordinate submission of articles on a regular basis to be established by the Board or committee based on “news-worthiness” and cost restraints. The final copy of the newsletter must be approved by the Board of Directors.
Update on community information related directly to the neighborhood (road closings, construction, school dates, etc.)
Update on pertinent information in the city (elections, changes in trash days, etc

‼️ Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Landscape Committee

Landscape Committee

Lead: David Wright
Members: Open

General description:

The Landscape Committee works to ensure the beauty of our community's common areas. Committee members are not required to maintain the common areas themselves but are responsible making sure that whatever work is required is defined and completed in an efficient and satisfactory manner.

Sample responsibilities:

Reports to the Board of Directors and consists of at least two homeowners
Oversee the maintenance, upkeep, and improvement of the common areas and entrance monuments
Manage and supervise the contract landscaper responsible for maintenance of common areas
Report to the Board of Directors for action any property that is not consistently maintained in accordance with the CC&R document
Work with homeowners to educate them about proper maintenance and upkeep of lawns, bushes, shrubs, plants, trees, walkways, decks and patios.
Consult with the Architectural Committee on landscaping requests submitted in accordance with the architectural modification review process

‼️ Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Budget / Finance Committee

Budget / Finance Committee

Lead: Open
Members: Open

General description:

The Budget / Finance Committee could work with the Board of Directors and is be responsible for supporting the Board in Association financial and bookkeeping decisions, along with providing input when developing the budget each year.

Sample responsibilities:

Reports to the Board of Directors and consists of at least two homeowners.
Assist the Board and management company with the review of actions related to the Board's financial responsibilities.
Work with the Board to ensure that appropriate financial reports are made available to the Board and the association members on a timely basis.
Participate in the preparation, with the Board and management company, of the annual budget and present the budget to the Board for approval.
Provide input related to the Association’s required annual tax statement.
Comply with all financial conditions and restrictions set forth in the CC&R’s

‼️ Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Townhome Committee

Townhome Committee

Lead: Open
Members: Open

General description:

This committee would be comprised solely of Townhome owners, along with a Board member liaison. The committee could provide input and recommendations to the Board related to the administration of the Townhome Service Area Agreement. The committee would be responsible for gathering input from the townhome owners to ensure the service area has a voice in its administration.

‼️ Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Condo Sub-Association Committee

Condo Sub-Association Committee

Lead: Open
Members: Open

General description:

This committee would consist solely of Condo owners, along with a Board member liaison. The committee could provide input and recommendations to the Board relating to Master Association decisions. The committee could be responsible for gathering input from condo owners to ensure they have a voice in general operations decisions.

‼️ Committee members can define and customize the committee’s scope and responsibilities as the committee develops.

Turtle Creek Village

Managed by: Ascension Prop Mgmt